Keep policy learning current

One of nine use cases for the Clarity Box, Windows desktop software for learning teams from Clarity Writers.

Work out where a changed policy touches your courses, redraft what needs it, and check the rebuilt course against the new wording.

"Which of our courses still say the old thing?" The question comes from the policy owner, a few days after the new version goes up. Nobody keeps a register linking clauses to screens, so the honest answer is that you'll click through and find out.

The Clarity Box won't answer that by itself. Nothing in it watches your courses, and no course updates on its own. It keeps the policy, the storyboard and the finished course within reach of each other, so you can answer properly and show your working.

Find what changed

Connect the policy folder to Clarity Bank before the change happens. The bank checks for changes when the app opens and once a day, and marks a changed document Source file changed. Ask in plain words what the policy now says, then read the sources listed under From.

To find the affected courses, the Used in column counts the projects using a document, and Search inside documents looks for the old wording in older courses you've added. Neither guarantees a complete list, but both are quicker than clicking through everything.

Redraft the storyboard

Open the module and choose Edit storyboard. A document in a project is a copy, so bring in the new policy with Add a document. On slides the AI drafted, a Sources block quotes the passage behind the slide, which shows you what rested on the clause that moved. Name a snapshot in History before you start.

For a bigger change, right click the policy in the bank and choose Create storyboard to start again. The policy owner can mark up the Word version, and Import feedback brings their changes back.

Check the rebuilt course

Rebuild the course in your authoring tool and attach the new package with Replace SCORM. With Accuracy against the Clarity Bank on, Clarity Review compares each screen with the relevant passages and names the bank page where the course contradicts them.

If your folder keeps superseded versions, start from Clarity Review in the side menu and narrow the check to Chosen documents, with only the current version ticked. Download report gives you a Word document to attach to your reply.

What stays with you

The bank can tell you a file changed, but not which change matters. A reworded clause may need nothing, while one shifted deadline can undo a whole scenario.

A clean check means no contradiction was found in what the bank holds. It doesn't mean the course is right. Courses with a chatbot also carry bank passages in the package, so reopen them with Edit chatbot, export again and upload the new zip.

Book a demo if a policy change is already in your inbox.