Find what your organisation already knows

One of nine use cases for the Clarity Box, Windows desktop software for learning teams from Clarity Writers.

Connect your folders and old courses, ask a question in plain words, and see the documents behind the answer.

The answer usually exists already, in somebody's folder. Even so, many projects begin with an email asking who has the latest version. Skip the hunt and draft from memory, and your subject expert spends their review correcting your assumptions when they could be telling you what people get wrong on the job.

Connect without moving anything

Originals stay in SharePoint, your learning system or a drive. Clarity Bank keeps summaries, links and the text it has read.

• Add files or a link suits the stray document.
• Connect a folder takes a folder and its subfolders, from your computer or from SharePoint once IT switches it on.
• Add course takes a SCORM zip, so an old course becomes something you can ask about.

You see file names, sizes and types first, and can clear anything you'd rather leave out. Nothing is read until you press the button. Connected folders are then checked when the app opens and once a day after that.

Ask, then read the source

Type a question and press Enter. Each document the answer rests on gets a number, listed under From, and selecting one opens it. Read the source before you use the sentence.

Search by words works without AI, and answers need an AI key. To start a draft, right click a document and choose Create storyboard.

What leaves the computer

The bank's database stays on the computer and is never sent as a whole. When you ask, the question and the extracts picked to answer it go to your organisation's AI provider, on your own account. Searching can also send short extracts of the top results, so the provider can rank them. Clarity Writers sees none of it.

• Write summaries with AI is off until you tick it. It sends each document's text, up to 15,000 characters from a file.
• Search by meaning is off until someone turns it on. It finds related wording, such as "adverse event" when you typed "accident", and sends the text of everything the bank has read.
• SharePoint folders are read with your own Microsoft 365 sign in. Nothing is written to SharePoint.

The Privacy page in the app has the full account.

What stays with you

You choose the folders and what goes in. If a superseded procedure and the current one are both connected, an answer may rest on either, and you decide which stands. There's no shared team bank in this version, so colleagues don't see what you've connected.

Book a demo, and we'll work this through on the kind of folders your organisation keeps.